ICON Portal's document management system.

What are Document Management Systems?

A document management system (DMS) is a repository that is used to store, organize, and track documents. DMS typically provide storage, metadata, and security, as well as indexing and retrieval capabilities and have multiple benefits such as:

* reduction of duplicate copies of documents on users' systems.

* reduction of outdated documents being utilized.

* increased security.

How Document Management enables Knowledge Management

A DMS is a key enabler in the knowledge management (KM) process. KM focuses on gathering, storing, and sharing information; utilizing a DMS is crucial to ensuring that information is available. In the past, users stored their documents and information on their local machines and protected this information needlessly. This behavior results in numerous copies of the same document being stored on multiple users' hard drives and unavailable to the greater organization.

The ICON Portal, with the KM Office, encourages the Military Intelligence (MI) Community users to share documents and information by utilizing the DMS available on the ICON portal. Two applications are available on the ICON Portal for document management based on the security and control needed: ICON Document Management System and ICON Workgroups.

The ICON DMS

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The ICON DMS is a structured, controlled …