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Prepare a statement. "Compose one sentence that states what you're trying to accomplish with the call," says Renee Grant-Williams, voice coach and author of Voice Power, "That way, you'll avoid rambling or forgetting important information on the person's machine, and if they do answer, you're also ready."
Say her name. "Start every message with hello and the person's name," suggests Grant-Williams. "It will give your message a more personal feel."
Repeat ...