Information Management Journal articles from September 2006

Information Management Journal archives from September 2006

RIM is everybody's business.(IN FOCUS: A Message from the Editors)
September 1, 2006... In this day and age of intrusive media scrutiny, overreaching government monitoring, and endless rounds of the blame game, it is the rare bird that considers inviting others to get involved in their business. However, it is because of...

Study: mobile media risks ignored.(UP FRONT: News, Trends & Analysis)
September 1, 2006... Considering the recent high-profile media reports of stolen laptops containing sensitive data, it is surprising that two-thirds of IT professionals use non-encrypted removable media at work, even though they are aware of the associated risks....

Encrypt corporate laptops, experts warn.(UP FRONT: News, Trends & Analysis)
September 1, 2006... Since June 2005, there have been at least 29 high-profile cases of misplaced or stolen laptops with data such as Social Security numbers, health records, and addresses of millions of people, according to the Privacy Rights Clearinghouse, a San...

Missing e-mails have $15 million price tag.(UP FRONT: News, Trends & Analysis)
September 1, 2006... Without admitting or denying guilt, Morgan Stanley has agreed to settle with the Securities and Exchange Commission (SEC) for $15 million for destroying and failing to retain e-mails. Securities regulators fried a civil injunctive action...

Flooding damages national archives.(UP FRONT)
September 1, 2006... Record flooding in the Northeast in late June forced the National Archives and Records Administration (NARA) building in Washington, D.C., to close because of flooding and electrical outages, but all the historical documents housed there were...

Goldwater memorabilia may disappear.(UP FRONT)
September 1, 2006... If lawmakers do not appropriate the $530,000 needed for preservation efforts, a Sen. Barry Goldwater collection that includes microfilm, videotapes, and at least 2 million documents may be ruined by exposure to air, heat, and humidity. ...

Provinces move to protect citizens' data.(UP FRONT)
September 1, 2006... British Columbia, Alberta, and, most recently, Quebec and Nova Scotia have taken steps to protect their citizens' private information from the United States. Quebec's 12-year-old law governing the release of personal information by private...

SEC tries to simplify SOX compliance.(UP FRONT)
September 1, 2006... [ILLUSTRATION OMITTED] Companies and Congress have urged the Securities and Exchange Commission (SEC) to provide clear compliance guidelines for Section 404 of the Sarbanes-Oxley Act of 2002 (SOX). The commission recently announced it...

King archive to stay in Atlanta.(UP FRONT)
September 1, 2006... An archive containing the sermons, books, notes, speeches, and other memorabilia of Dr. Martin Luther King Jr. was recently purchased by his alma mater, Morehouse College in Atlanta. [ILLUSTRATION OMITTED] The civil rights icon's...

Bank archives hold 200 years of U.S. history.(UP FRONT)
September 1, 2006... Riggs Bank in Washington, D.C., the bank once known as the "bank of presidents," is taking stock of its vast archives, which contain more than 200 years of U.S. history, in an attempt to determine what to do with the collection. The...

Schools shell out millions to computerize records.(UP FRONT)
September 1, 2006... President George Bush's 2002 No Child Left Behind education initiative requires U.S. public schools to collect and report data including student attendance and test scores. [ILLUSTRATION OMITTED] To comply, many states have launched...

ODF gains standard status.(UP FRONT)
September 1, 2006... In May, the International Organization for Standardization (ISO) and the International Electrotechnical Commission (IEC) jointly announced that they had granted international standard status to the open document format (ODF), a suite of...

JFK Library collection to go digital.(UP FRONT)
September 1, 2006... The National Archives and Records Administration (NARA) has announced a major effort to build a digital library containing the entire collection of papers, documents, photographs, and audio recordings of President John F. Kennedy, eventually...

Indiana passes data breach law.(UP FRONT)
September 1, 2006... Under a law that went into effect July 1, Indiana businesses must notify customers of computer-security breaches that could put them at risk for identify theft. "It doesn't matter if it was one (customer) or 500,000 or a million, you have...

Government not enforcing HIPAA.(UP FRONT)
September 1, 2006... In the three years since the Health Insurance Portability and Accountability Act (HIPAA) was implemented to provide federal protection for Americans' private medical information, not a single civil fine has been levied, and just two criminal...

NARA, SDSC to preserve critical data.(UP FRONT)
September 1, 2006... As society is increasingly deluged by data, new and innovative strategies to electronically store and preserve all that information are critical. The National Archives and Records Administration (NARA) and the San Diego Supercomputer...

No respect for PIPEDA.(UP FRONT)
September 1, 2006... A new study has found widespread non-compliance with the Personal Information Protection and Electronic Documents Act ("PIPEDA"), Canada's principal privacy legislation. The April 2006 survey, "Compliance with Canadian Data Protection Laws:...

U.S. searching bank transaction records.(UP FRONT)
September 1, 2006... The New York Times and The Wall Street Journal recently revealed that the United States has been secretly tracking the flow of terrorist money through a program that gives the Treasury Department and the Central Intelligence Agency (CIA) access...

Safeguarding corporate secrets: after three insiders are accused of stealing its trade secrets, Coca-Cola vowed to better protect its data. Don't wait for a breach to ensure your company's valuable information assets are protected.(ON THE EDGE: The Use & Misuse of Information)
September 1, 2006... When three employees stole confidential company documents and materials, the Coca-Cola Co. did not see it coming. But it probably wishes it had protected itself better. According to the 2005 "Computer Security Institute (CSI)/Federal...

New software makes video content searchable.(MARKET PLACE: New Products & Industry Announcements)
September 1, 2006... Blue Horse Digital offers its DIVIZE[TM] ERM2 method, a multimedia knowledge management solution. The software automatically extracts intelligence, using a speech to text module that generates transcripts that can be edited for 100 percent...

Lason enhances Indexing Retrieval Imaging System.(MARKET PLACE: New Products & Industry Announcements)
September 1, 2006... Lason Inc. has unveiled its enhanced Indexing Retrieval Imaging System (IRIS), a turnkey solution for the cashiering, indexing, document imaging, reporting, and searching of land records, uniform commercial code, vital records (birth, death,...

New technology eliminates need for manual tagging.(MARKET PLACE: New Products & Industry Announcements)
September 1, 2006... Nervana has introduced the patent pending Discovery Solution, which combines semantic awareness and analysis with the ability to search unstructured data, thereby eliminating the need for manual tagging. Nervana's Discovery Solution uses the...

ETI offers two new data quality tools.(MARKET PLACE: New Products & Industry Announcements)
September 1, 2006... ETI Inc. has released ETI Data Profiler and ETI Data Cleanser, data quality tools. The ETI Data Profiler product discovers the content, structure, and quality of data sources from the start of an IT project. This includes counts, advanced...

Product alerts IT to security issues.(MARKET PLACE: New Products & Industry Announcements)
September 1, 2006... RippleTech Inc. has released a new version of LogCaster, a product that minimizes the cost and complexity of IT governance, compliance, and data security by automatically identifying security risks within a system, establishing pre-defined...

Disaster recovery resource now available online.(MARKET PLACE: New Products & Industry Announcements)
September 1, 2006... Edwards Information LLC has released an online version of its Edwards Disaster Recovery Directory, a business-to-business directory containing thousands of vendors divided into more than 400 disaster-recovery categories. Access to the online...

Enterprise-wide records training: key to compliance, success: in today's business environment, every employee must be trained how to correctly manage, control, and protect corporate records and information.
September 1, 2006... [ILLUSTRATION OMITTED] Records and information management (RIM) has never been more critical to organizations than it is today. It matters not what industry businesses are in, what customers they serve, whether they are public or private,...

Choosing ethical solutions to RIM problems: all records and information management professionals are faced with routine decisions that have ethical implications. Therefore, it is important to understand the approaches to creating solutions to records-related ethical dilemmas.
September 1, 2006... Enron, WorldCom, and other corporate debacles have generated a substantial interest in the role of ethics in business, and the fallout from these scandals touches every records manager. Records managers recognize that the compliance...

Why metadata matters: records managers must be involved in the development and design of metadata structures to ensure that digital records are captured, maintained, retained, preserved, or destroyed in accordance with their organization's recordkeeping requirements.
September 1, 2006... [ILLUSTRATION OMITTED] As the volume of information born or stored digitally increases, concern also increases over the ability to ensure that records will continue to be accessible throughout their life cycle. To accomplish this end,...

Creating a process-focused retention schedule: compliance with retention requirements is dependent on every employee's ability to understand and use the organization's records retention schedule. A process-based schedule, with its fewer records series, is easier to create, implement, and maintain than the traditional departmental or functional schedule.(Business Matters)
September 1, 2006... Creating a retention schedule for an organization can be quite a challenge. Creating one that is practical enough to be used by employees can seem like an insurmountable task. Previous methods for scheduling retention may have worked for paper...

Writing a RIM request for proposal: clearly defining the business need and carefully outlining requirements will allow the records and information management professional to craft an RFP that will result in the best vendor and product solution.(Management Wise)
September 1, 2006... Writing a records and information management (RIM) request for proposal (RFP) can be a significant undertaking that will require resources from many different departments, including those responsible for original documents, records management,...

When the right to know and the right to privacy collide.(Legal Watch)
September 1, 2006... The increased ease with which public records and the sensitive information they often contain can be accessed is a concern for many. However, protecting that information through redacting or limiting access causes equal concern for those whose...

DVD review: taking training to the people.
September 1, 2006... TITLE: Keeping Good Company How Information Management Drives Accountability, Competitiveness, and Compliance PUBLISHER: Kahn Consulting Inc. and ARMA International COPYRIGHT DATE: 2005 FORMAT: DVD and accompanying materials for...

Rethinking retention for the distant future.(AFTER WORDS: A Reader's Perspective)
September 1, 2006... In 1975, beneath the ancient earthen mound known as Tell Mardikh, an Italian archeological team discovered the archives of Ebla, a Sumerian city located today in Northern Syria. Within the Tell (mound) they discovered 8,000 cuneiform day...

ARMA' 06: focusing on the business and technology of managing records and information.(SPECIAL SECTION: ARMA INTERNATIONAL'S 51ST ANNUAL CONFERENCE & EXPO)
September 1, 2006... SAN ANTONIO OCTOBER 22-25 The Business of Managing Records and Information Next to its staff, records and information are an organization's most valuable assets. Information is critical to all facets of doing business, including...