Information Management Journal articles from November 2006

Information Management Journal archives from November 2006

Shoot for the moon ... or beyond.(IN FOCUS: A Message from the Editors)
November 1, 2006... DO you know where your records are? The National Aeronautics and Space Administration (NASA) evidently does not. A recent headline declared that NASA has lost original film depicting the historic Apollo 11 moon landing. However, a NASA press...

More SOX delays for some firms.(UP FRONT: News, Trends & Analysis)
November 1, 2006... The Securities and Exchange Commission (SEC) appears to be bending over backwards to help small businesses and foreign firms comply with the Sarbanes-Oxley Act (SOX). In the four years since the act was passed, many small (those with less...

Ontario court papers costly.(UP FRONT: News, Trends & Analysis)
November 1, 2006... A report from Ontario-based newspaper Northern Life said Ontario's fees for accessing public court files are the most costly in Canada, and--according to the Canadian Association of Journalists (CAJ)--these high fees are preventing Canadian...

AOL exposes search records.(UP FRONT: News, Trends & Analysis)
November 1, 2006... In August, Internet service provider America Online (AOL) released 19 million search records of more than 650,000 of its U.S. customers without their knowledge. AOL apologized and said the action, though unauthorized, was an attempt to...

Password paralysis.(UP FRONT)
November 1, 2006... Almost every website invites, and sometimes requires, visitors to register with a user ID and password. However, this has resulted in computer users being overwhelmed with multiple passwords--many of which they quickly forget. In fact, Citrix...

States, localities weak on e-records management.(UP FRONT)
November 1, 2006... [ILLUSTRATION OMITTED] Records managers and other professionals may be confident in their ability to properly manage paper documents, but many have a lot of work to do when it comes to managing their electronic records, according to a...

Census records boost website offerings to five million names for research.(UP FRONT)
November 1, 2006... A new tool will soon enhance the ability of archivists to help their patrons who are doing genealogical research. Ancestry.com is working to build the most comprehensive genealogical database ever complied by adding 140 years of U.S. Census...

Singapore tests intelligent e-filing system.(UP FRONT)
November 1, 2006... In Singapore, a software solution is taking on some of the duties of a records manager. The Urban Redevelopment Authority (URA) is currently testing the KRIS Intelligent Filer (KIF), an intelligent electronic filing system that employs...

Court: Delaware must open public records.(UP FRONT)(Brief article)
November 1, 2006... A federal appeals court has ordered Delaware to open its public records to nonresidents, upholding a lower court ruling. In a decision that could affect other states' Freedom of Information (FOI) Act laws, the 3rd U.S. Circuit Court of...

Does FACTA go far enough?(UP FRONT)(Fair and Accurate Credit Transaction Act )(Survey)(Brief article)
November 1, 2006... According to business executives, the U.S. federal law requiring companies to destroy documents that contain consumer credit information does not go far enough toward fighting identity theft. The Final Disposal Rule, a provision in the federal...

Court: records retention policy, litigation can coexist.(UP FRONT)(Samsung Electronics Company Ltd. and Rambus Inc. in patent infringement case)
November 1, 2006... It's never too late for an organization to implement a records retention policy--even when that company is in litigation--according to a recent ruling by the U.S. District Court for the Eastern District of Virginia in a patent infringement...

Wear your vital records.(UP FRONT)(Brief article)
November 1, 2006... [ILLUSTRATION OMITTED] While U.S. politicians, software and computer companies, and hospitals grapple with complicated electronic health record logistics, a United Kingdom company is offering a simpler, more personalized, and transportable...

Irish history online.(UP FRONT)(Brief article)
November 1, 2006... [ILLUSTRATION OMITTED] The new treasure of the Emerald Isle is not so new... the Irish government has launched the "world's first large-scale historical mapping of an entire country" and is offering this treasure trove of maps online at...

IDC: disk-based data protection to explode.(UP FRONT)(Brief article)
November 1, 2006... According to research firm IDC, the disk-based data protection market will expand at a rate of two or three times faster than the overall storage market. IDC says the growth will be driven by increasing regulatory compliance, business...

Florida County to move case files online.(UP FRONT)
November 1, 2006... It's a tall order, but by next year, many of Broward County, Florida's paper court files could be accessible online. The plan, which is awaiting permission from the Florida Supreme Court, is for Broward to pay IT firm CGI $2 million to...

Whistleblowers allege insurance cheat.(UP FRONT)
November 1, 2006... Thousands of Katrina victims not only lost their houses and everything they owned in the storm, but some were further devastated when their insurance companies ruled that their losses were a result of water damage, which was not covered under...

Software market continues consolidation.(UP FRONT)(International Business Machines Corp.)(Microsoft Corp.)(Oracle Corp.)(Brief article)
November 1, 2006... Large computer companies continue to buy up software makers, shaping the future of the vendor environment for records and information management products. This year alone, dozens of business software manufacturers have been purchased by...

Iron Mountain facilities burn.(UP FRONT)
November 1, 2006... In July, a six-story paper storage warehouse owned by Iron Mountain in east London caught fire and burned to the ground. An Iron Mountain warehouse in Ottawa, Canada, burned in the same week. In London, BBC News said flames shot up 20 to 30...

Ad-hoc data quality processes don't cut it.(UP FRONT)(Survey)(Brief article)
November 1, 2006... Ad-hoc methods of ensuring the quality of information just aren't good enough; yet, according to a recent survey from Harte-Hanks Trillium Software, few organizations currently have a total-business strategy in place to ensure data quality. ...

Financial aid records searched after 9/11.(UP FRONT)
November 1, 2006... Apparently, after the September 11, 2001 (9/11), terrorist attacks, the U.S. government searched every database it could get its hands on for clues into the why, how, and who. In August, it was revealed that the government had created a...

From hand to hard drive.(UP FRONT)(Logitech International S.A.)(Brief article)
November 1, 2006... Those who loathe transcribing handwritten notes into their computers will want to add a digital pen to their holiday wish list. The i02 by Logitech, for example, both resembles and writes like a ballpoint pen, but it contains a camera and...

Cell phone secrets revealed.(UP FRONT)(Brief article)
November 1, 2006... Before a business sells or trades in its old cell phones or wireless devices, management might want to reconsider. Experts say the devices can hold all kinds of private corporate information--from private phone numbers and confidential...

Canadian Commissioner announces RFID guidelines.(UP FRONT)(Brief article)
November 1, 2006... Ontario's Information and Privacy Commissioner Ann Cavoukian recently released privacy guidelines aimed at protecting Canadians' privacy for the use of radio frequency identification (RFID) technology. Cavouldan first identified the...

New rules for E-discovery: new amendments to the Federal Rules of Civil Procedure may make electronic discovery easier and less costly for corporations.(ON THE EDGE: The Use & Misuse of Information)
November 1, 2006... Ready or not, new electronic discovery rules go into effect December 1. In April, the Supreme Court approved amendments to the U.S. Federal Rules of Civil Procedure (FRCP) regarding e-discovery, which govern civil procedures in U.S. courts. The...

Stellent SOX tool helps streamline compliance.(MARKET PLACE: New Products & Industry Announcements)(Brief article)
November 1, 2006... Stellent Inc. offers version 7.6 of the Stellent[R] Sarbanes-Oxley Solution, designed to help companies streamline their 404 and 302 processes for complying with the Sarbanes-Oxley Act. The solution offers three key functional capabilities: a...

New scanner designed for color duplex scanning.(MARKET PLACE: New Products & Industry Announcements)
November 1, 2006... Hewlett-Packard has introduced the HP Scanjet N6010 Document Sheet-feed Scanner, a general office solution featuring a compact design and rapid single-pass duplex color document scanning. The new scanner features document scanning at up to 36...

NextPage introduces risk assessment tool.(MARKET PLACE: New Products & Industry Announcements)(Brief article)
November 1, 2006... NextPage has announced an online risk assessment tool designed to help organizations determine the level of risk associated with their document retention needs and policies. The assessment tool can be completed in less than five minutes and...

Xythos adds RM function to EDMS new release.(MARKET PLACE: New Products & Industry Announcements)
November 1, 2006... Xythos Software is releasing Xythos Enterprise Document Manager 6.0, the newest version of its Document Management Suite which now includes Department of Defense 5015.2 web-based records management, expanded auditing and reporting, and...

Upgraded compliance tool offers several enhancements.(MARKET PLACE: New Products & Industry Announcements)(AXS-One Inc. )(Brief article)
November 1, 2006... AXS-One Inc. has released Version 3.5.5 of the AXS-One Compliance Platform[TM], a single integrated software platform and archiving repository designed to manage disparate electronic records, including e-mail and instant messages, regardless of...

Disaster recovery resource now available online.(MARKET PLACE: New Products & Industry Announcements)
November 1, 2006... DocuLex announces the release of Discovery Cracker version 4.8 electronic discovery software. This release features enhanced job scheduling and workflow automation. It includes centralized setup of distributed processing, where batches may be...

8 steps to develop a taxonomy: as the foundation for all activities within the corporation relating to documents, a taxonomy can further a wide range of corporate objectives, such as enabling business processes, protecting intellectual property, and building the foundation for compliance. Developing a taxonomy requires the guidance of records management, IT, legal, compliance and the involvement of every business unit.
November 1, 2006... A taxonomy is a high-level, hierarchical classification for documents and records that facilitates the management of recorded information throughout its life cycle. Its focus is on the purpose of information within and how it is used across the...

ISO 17799: standard for security: organizations can use ISO 17799 as a model for creating information security policies and procedures, assigning roles and responsibilities, documenting operational procedures, preparing for incident and business continuity management, and complying with legal requirements and audit controls.
November 1, 2006... [ILLUSTRATION OMITTED] Pretexting. Zero Day Attacks. SQL Injections. Bots and Botnets. Insider Infractions. Click Fraud. Database Hacking. Identity Theft. Lost Laptops and Handhelds. According to Ted Humphreys, in a recent International...

Strategies for RIM Program compliance with Sarbanes-Oxley: the goal of any publicly traded company, or any other organization that, for whatever reason, views itself as subject to a similar requirement, should be to become compliant with Sarbanes-Oxley.
November 1, 2006... In its broadest sense, Sarbanes-Oxley compliant means that the organization's accounting practices and accounting system are transparent; that its external financial audits are conducted completely and openly and with arm's length between the...

Taking the trauma out of the talk: records and information management professionals need not fear speaking before an audience if they put planning and thought into their presentations.(CareerPath)
November 1, 2006... High-visibility tasks, performed well, serve to establish a person's credibility and competence. Few endeavors offer opportunities to attain greater visibility as much as business presentations do. Visibility is the watchword of success. It is...

Mitigating the risks of messaging: recognizing and addressing the dangers of the casual nature of electronic messaging will minimize organizational risk. Putting an electronic communications plan in place is vital to protecting a company's reputation, its business interests, and its compliance success.(Management Wise)
November 1, 2006... In any single day, millions of email messages are sent and received by organizations--and nearly every day the media breaks the details about the latest scandal to be uncovered through evidence in those messages. Protecting the...

E-records for government doers.
November 1, 2006... TITLE: Electronic Records Management EDITOR: Julian Mims III ISBN: 0-87326-147-X PUBLISHER: International City/County Management Association (ICMA) PUBLICATION DATE: 2006 LENGTH: 146 pages PRICE: $55 SOURCE:...