Information Management Journal articles from May 2005

Information Management Journal archives from May 2005

The Age of information vulnerability.(IN FOCUS: A Message from the Editors)
May 1, 2005... Managing records and information these days isn't easy. In fact, with electronic records, vast databases, and stringent government regulations, records and information management professionals have never been more challenged. And then...

Correction.(IN FOCUS: A Message from the Editors)(Correction Notice)
May 1, 2005... Mike Marsh was the sole author of the article "Records Managers in the Global Business Environment" that appeared in the March/April issue of The Information Management Journal. The Journal regrets the error.

Workplace E-mail, IM Survey reveals risks.(UP FRONT: News, Trends & Analysis)
May 1, 2005... Despite the fact that e-mail and instant messages are primary sources of evidence, many companies remain largely unprepared to manage their inherent risks, according to the "2004 Workplace E-mail and Instant Messaging Survey" conducted by the...

Whistleblower complaints growing.(UP FRONT: News, Trends & Analysis)(Brief Article)
May 1, 2005... Statistics show that Sarbanes-Oxley-protected whistleblower complaints are the fastest-growing category of complaints filed with the U.S. Department of Labor. Whistleblowing issues are altering the landscape of American business, according...

SEC extends SOX deadline for foreign companies.(UP FRONT: News, Trends & Analysis)(Brief Article)
May 1, 2005... On March 2, the Securities and Exchange Commission (SEC) extended the deadline for mid-sized U.S. public companies with revenue of $75 million or less and foreign public companies to comply with Section 404 of the Sarbanes-Oxley Act (SOX),...

Electronic medical records' risks feared.(UP FRONT: News, Trends & Analysis)
May 1, 2005... Despite a strong push by President Bush for the majority of Americans to have computerized medical records within 10 years, Americans are not sure they want the attending privacy risks. According to David Brailer, appointed by Bush to...

Competitive intelligence underutilized.(UP FRONT: News, Trends & Analysis)
May 1, 2005... According to a recent survey, a majority of U.S.-based companies that claim to use competitive intelligence (CI) to guide their decision-making processes either do not use intelligence enough or use it in the wrong way. "Ostriches &...

Deleting spam costs businesses billions.(UP FRONT: News, Trends & Analysis)(Brief Article)
May 1, 2005... Nearly 80 percent of e-mails sent worldwide are spare, and research has shown that junk communications can cost billions--and not just because companies have to buy extra computer capacity to cope with the influx of e-mails. The time employees...

Weinstein becomes ninth U.S. archivist.(UP FRONT: News, Trends & Analysis)
May 1, 2005... On February 16, Dr. Allen Weinstein, a scholar, professor of history, and record leader in global democracy issues, was sworn in as the ninth archivist of the United States by Sen. Richard Lugar (R-Ind.) at the U.S. Capitol. As archivist of the...

Document management drives innovation.(UP FRONT: News, Trends & Analysis)
May 1, 2005... Companies that focus on how documents and information are managed are better equipped to reduce costs, respond more quickly to changing market conditions, and increase profits, according to a recent study released by the Global Services...

Bush, Clinton libraries release records.(UP FRONT: News, Trends & Analysis)(Brief Article)
May 1, 2005... The William J. Clinton Presidential Library in Little Rock, Ark., has opened to the public for research purposes 100,000 pages of records relating to domestic policy. The materials relate to education, employment, health care, the arts, and...

FDA issues recordkeeping rule.(UP FRONT: News, Trends & Analysis)
May 1, 2005... The U.S. Food and Drug Administration (FDA) has issued final regulations on the establishment and maintenance of records to protect the security of the U.S. human and animal food supply in the event of bioterrorism and other threats. The...

Nations join to combat cross-border spam.(UP FRONT: News, Trends & Analysis)( Agencia Espanola de Proteccion de Datos )
May 1, 2005... Anti-spam enforcement authorities in 13 European countries recently agreed to share information and pursue complaints across borders in a joint drive to combat electronic junk mail. The nations will cooperate in investigating complaints about...

Australian patient records exempt from privacy law.(UP FRONT: News, Trends & Analysis)(Brief Article)
May 1, 2005... Australian doctors who suspect patients of "doctor hopping" for prescription medications will be able to see all patient medical records without patient consent. The new Prescription Shopping Information Service has been exempted from national...

U.K. banks get new compliance rules.(UP FRONT: News, Trends & Analysis)(Brief Article)
May 1, 2005... U.K. financial industry regulator the Financial Services Authority (FSA) has announced new rules for banking industry compliance with the credit risk requirements of the Basel II accord. The Basel II Framework sets out the guidelines for...

Please, don't save everything.(UP FRONT: News, Trends & Analysis)(Brief Article)
May 1, 2005... Companies trying to play it safe by saving everything in an attempt to ensure that they keep the right information are not being smart. And, according to many experts, they are not being safe, either. According to a silicon.com report, the...

Cybersecurity report reveals weaknesses.(Brief Article)
May 1, 2005... Uncle Sam won't be posting his latest cybersecurity report card on the refrigerator. For the fifth straight year, at least half of all U.S. federal agencies received a grade of "D" or worse on the House Government Reform Committee's annual...

Database debacles: individuals' privacy is rapidly eroding as more and more of their most intimate information is collected and sold by data brokers that have little oversight and few restrictions.(ON THE EDGE: The Use & Misuse of Information)
May 1, 2005... This year is shaping up to be a banner year for identity thieves. Already in 2005, there have been three big, headline-grabbing cases in which thousands of individuals' private information, including Social Security numbers and addresses, have...

l releases RS-SQL 2.07.(MARKET PLACE: New Products & Industry Announcements)(O'Neil Software)(Brief Article)
May 1, 2005... The upgraded version of O'Neil Software's RS-SQL allows users to scan or read a greater variety of barcode symbols and offers new reporting capabilities. RS-SQL 2.07 also introduces the Symbol PPT8846, a wireless scanner that enables records...

Open Text introduces e-mail management platform.(MARKET PLACE: New Products & Industry Announcements)(Brief Article)
May 1, 2005... Open Text Corp. announces a suite of e-mail management solutions offering tight integration of e-mail archiving, records management, and search capabilities. The solutions include Livelink e-mail Archiving, providing an e-mail archiving...

GP software announces directory Opus 8.0.(MARKET PLACE: New Products & Industry Announcements)(Brief Article)
May 1, 2005... The Opus 8.0 file management program offers a complete replacement for Windows Explorer as well as other utility programs used for handling ZIP files, FTP, viewing images, and more. It features a user-friendly, fully configurable interface...

DocuLex offers Goby Capture version 2.3.(MARKET PLACE: New Products & Industry Announcements)(Brief Article)
May 1, 2005... DocuLex's Goby Capture 2.3 incorporates two-dimensional bar coding for document profile capture and content indexing and direct export capability to Ricoh DocumentMall, a hosted, Web-based, secure-access outsourced document storage and...

CalDocs software supports new forms.(MARKET PLACE: New Products & Industry Announcements)(CalDocs)(Brief Article)
May 1, 2005... CalDocs' Health Services version of its Satellite Scan Station (SSS) software will add support for medical forms including UB-92, HCFA 1450, CMS 1500 billing forms. Also, a customized clinical cover sheet for patient clinical file jackets can...

Conquer information overload with Ultra Recall.(MARKET PLACE: New Products & Industry Announcements)(Brief Article)
May 1, 2005... Kinook Software's version 1.0 of Ultra Recall, personal information management software for Microsoft Windows, helps computer users easily capture, organize, and recall all of their electronic documents and information. Ultra Recall includes an...

Vasont Content Management System integrates with Word.(MARKET PLACE: New Products & Industry Announcements)(Brief Article)
May 1, 2005... Users now can access and store content in Vasont Content Management Systems directly from Microsoft Word 2003's interface. Using the Vasont Universal Integrator extension, users can mix-and-match Microsoft Word content with extensible markup...

Stand & deliver: for records and information management professionals, now is the time for self-assessment, professional betterment, and business execution.
May 1, 2005... A court orders a federal agency to disconnect its computer systems from the Internet due to inadequate network security that could potentially allow a hacker to alter, delete, or move original government records. The developer of a popular...

Who owns business data on personally owned computers?
May 1, 2005... Blurring boundaries between what is work time and equipment and what is personal time and equipment bring into question the ownership of information created on personal computers. What rights do employers have to access employee-owned computers...

Creating order out of chaos with taxonomies: the increasing volume of electronic records and the frequency with which those records change require the development and implementation of taxonomies--a classification system of topics or subject categories--to maximize efficient retrieval of records for legal, business, and regulatory purposes.(instrumental taxonomies )
May 1, 2005... According to an online article from LAW.COM, more than 90 percent of new business records are created electronically, and 40 percent of them are never converted to paper. This deluge of mostly unstructured digital data, documents, e-mail, and...

The impact of the USA PATRIOT Act on records management: the impact of the USA PATRIOT Act on a particular records manager or records management program depends largely on the industry in which it operates.(Business Matters)
May 1, 2005... With 16 of its provisions, including several key ones, set to expire at the end of the year, the USA PATRIOT Act--enacted in 2001 in reaction to the worst terrorist attack in U.S. history--is the subject of much media attention and heated...

A records management program that works for archives: clearly defining records management responsibilities ensures the capture of significant records and facilitates their transition to archival custody and use.(CareerPath)
May 1, 2005... The quality of an archive's holdings depends on the effectiveness of the records management program responsible for the records before they reach the archives. Without a records management program guiding the organization and disposition...

Sites every RIM professional should know.(Records and Information Management )
May 1, 2005... Two myths surround the Internet: "Everything that's any good is on the Internet" and "Everything on the Internet is good." Long-term users of the Internet realize that these notions are hardly realistic. Navigating millions of Web pages to...

New ways to think about work.(Book Review)
May 1, 2005... TITLE: Thinking For a Living: The Coming Age of Knowledge Work AUTHOR: Kenneth A. Megill ISBN: 3-598-11638-1 PUBLISHER: K.G. Saur PUBLICATION DATE: 2004 LENGTH: 193 pages PRICE: 78 [pounds sterling] about $148 U.S....

ARMA '05: Chicago: celebrating 50 years: focusing on the business and technology of managing records and information.(special section)
May 1, 2005... feel the excitement Chicago is the place to be September 18-21, as ARMA International comes to town for its 50th Annual Conference and Expo! ARMA '05: Chicago will offer up innovative solutions to some of the hottest issues you deal...