Information Management Journal articles from May 2004

Information Management Journal archives from May 2004

Risky business.(In focus: a message from the editors)(survey on records management of business enterprises)
May 1, 2004... If companies are not taking records management seriously today, they may be in for a rude awakening. Just ask any of the corporations--both American and international--whose principals have been investigated, fined, and jailed by the Securities...

SEC extends SOX compliance reporting date, PCAOB takes first steps.(Up front: news, trends & analysis)(Securities and Exchange Commission)(Sarbanes-Oxley Act)(Public Company Accounting Oversight Board)
May 1, 2004... The Securities and Exchange Commission (SEC)has extended compliance dates for amendments to its rules under the Securities and Exchange Act of 1934 for companies with a market capitalization of more than $75 million that have filed at least one...

SEC fines Banc of America securities $10 million.(Up front: news, trends & analysis)(Banc of America Securities LLC)(Securities and Exchange Commission)
May 1, 2004... Banc of America Securities LLC, a unit of Bank of America Corp., agreed to pay a record $10 million penalty to settle the U.S. Securities and Exchange Commission's (SEC) claims that it violated recordkeeping laws and access requirements laws....

Veterans call for improved military records.(Up front: news, trends & analysis)( )
May 1, 2004... Some U.S. veterans and officials have charged the military with not keeping good medical records on deployed troops, according to a recent Wall Street Journal report. Accurate files that track the vaccines and treatments soldiers receive and...

Thompson records sent to paper mill.(Up front: news, trends & analysis)(Tommy G. Thompson' archives destroyed inadvertently )(Brief Article)
May 1, 2004... Several hundred boxes of records from the Tommy G. Thompson administration ear-marked for the archives of the Wisconsin Historical Society in Madison were destroyed instead. A spokesman for the state Department of Administration confirmed that...

U.K. sends National Archives underground.(Up front: news, trends & analysis)
May 1, 2004... The United Kingdom's National Archives at Kew has begun the process of moving its records 150 meters (about 492 feet) below ground--from its current location at Hayes, Middlesex, to a salt mine in Winsford, Chesire. The National Archives...

U.S. states disagree about online access to court records.(Up front: news, trends & analysis)
May 1, 2004... In the debate over posting court and criminal records online, states and counties are taking sides. Some say courts should release everything for all to see. Others argue that posting such records online is acceptable only if they are edited to...

Identity theft spurs shredder sales.(Up front: news, trends & analysis)(information management)(Brief Article)
May 1, 2004... The rise in identity theft has given a boost to the shredding industry. An estimated 27.3 million Americans have been identity theft victims over the past five years, including 10 million in 2003 alone, according to the Federal Trade...

What spam law? Next up ... spim.(Up front: news, trends & analysis)
May 1, 2004... Despite a federal law meant to curb the delivery of unsolicited commercial e-mails, users have seen little reprieve in the amount of unsolicited e-mails that fill their inboxes each day. As any e-mail user can attest, the U.S. anti-spam...

U.S. anti-terrorism network enables data sharing.(Up front: news, trends & analysis)(Brief Article)
May 1, 2004... Hundreds of federal, state, and local intelligence and law enforcement agencies will soon be able to share threat reports, investigative leads, and potential evidence instantaneously under the Homeland Security Information Network, a new...

Much more than jobs being outsourced.(Up front: news, trends & analysis)
May 1, 2004... Along with American jobs exported overseas, individuals' personal data is often sent to countries that lack consumer privacy laws. A growing number of U.S. medical and financial-services farms are shifting information-processing work to...

Poor recordkeeping contributes to animals' deaths.(Up front: news, trends & analysis)(National Zoo in Washington, D.C.)
May 1, 2004... An independent study of the National Zoo in Washington, D.C., has revealed problems with animal care, recordkeeping, and pest control. The interim report, part of a year-long study done for the U.S. Congress by the National Academy of Sciences,...

Work e-mail is public record.(Up front: news, trends & analysis)(Wisconsin state law requires e-mails containing county business available for public viewing,)(Brief Article)
May 1, 2004... Wisconsin state law requires county offices to have processes in place to save e-mails containing county business and make them available for public viewing, but apparently Ozaukee County supervisors never got the memo. Officials in that...

Anti-crime database losing support.(Up front: news, trends & analysis)
May 1, 2004... Several states have pulled out of the Multistate Anti-Terrorism Information Exchange (Matrix), the anti-crime computer database that some say threatens citizens' privacy rights. Just five of the 16 states that had originally signed up to...

India loosening centuries-old grip on information.(Up front: news, trends & analysis)
May 1, 2004... British colonial rulers left India a massive bureaucracy enmeshed in a culture of secrecy. After more than half a century of democracy, governments still remained opaque, unaccountable, and corrupt. Even requests for official information on...

EU proposes terrorist database.(Up front: news, trends & analysis)(European Union)
May 1, 2004... The European Union's head office recently proposed a Europe-wide database of criminal records for terrorists as part of efforts to improve cooperation between governments in the wake of the March 11 train bombings in Madrid. The European...

Viruses on rise, but are companies liable?(computer viruses)
May 1, 2004... Computer viruses designed to steal victims' personal and financial information--names, addresses, and credit card numbers--are becoming increasingly widespread on the Internet, according to an Internet-security trends report by security...

E-Records management: a sad state of affairs or golden opportunity? Records management professionals have an opportunity--and an obligation--to communicate the importance of including electronic records in their organization's records management program.(On the edge: the use & misuse of information)
May 1, 2004... Records management is increasingly recognized as an important piece of corporate compliance. In this day of stricter regulations--whether in the form of laws such as the Sarbanes-Oxley Act or international privacy laws--records management may...

Open Text, IXOS merge.(Market place: new products & industry announcements)(Open Text Corp.)(IXOS Software GMbH)(Brief Article)
May 1, 2004... Collaboration and knowledge management provider Open Text Corp. and IXOS, content management and archiving provider, have joined to form the world's largest enterprise content management solutions provider. Under the agreement, Open Text will...

Document Systems announces new unit.(Market place: new products & industry announcements)(Document Systems Inc.)(Brief Article)
May 1, 2004... Document Systems Inc. (DSI) has announced its new business unit, Document Systems Imaging (DSI Imaging), to complement its current records/vault storage services. DSI's expanded services include document imaging service and solutions,...

FileNet launches compliance framework.(Market place: new products & industry announcements)
May 1, 2004... FileNet Corp. offers a comprehensive enterprise content management and compliance management framework intended to handle three critical elements of compliance: implement processes to react to changing regulations; enable organizations to...

EMR Solutions offers medical recordkeeping program.(Market place: new products & industry announcements)
May 1, 2004... EMR Solutions has released EMR2 Physician's Partner version 4.0, an electronic medical records solution designed for doctors in private and group practices. The Web-centric solution provides anytime access to medical records. Version 4.0...

NetXposure enhances DAM solution.(Market place: new products & industry announcements)
May 1, 2004... NetXposure has enhanced Image Portal X, the Web-based digital asset management (DAM) solution that centralizes, processes, and leverages digital assets. The latest version streamlines asset usage, enables the corporate DAM solution to...

Wertheim offers DMFolders.(Market place: new products & industry announcements)
May 1, 2004... Wertheim Inc., a provider of document and content management software and consulting services, offers DMFolders. By enabling companies to standardize and centralize folder creation, DMFolders allows them to quickly, accurately, and effortlessly...

Xerox creates classification software.(Market place: new products & industry announcements)
May 1, 2004... Xerox has created powerful software that can "read" an electronic document, determine how it should be classified by subject, and then route it to the right person's e-mail address or online document management system--all completely...

File folders resist spills.(Market place: new products & industry announcements)(SJ Paper-brand WaterShed[R]/CutLess[R] File Folders)(Brief Article)
May 1, 2004... Monarch Northwood Sales & Marketing introduces SJ Paper-brand WaterShed[R]/CutLess[R] File Folders that reduce paper cuts by more than 70 percent. The folders also are spill-resistant and environment-friendly, containing 30 percent...

Stellent receives DoD 5015.2 certification.(Market place: new products & industry announcements)
May 1, 2004... Stellent's Records Management solution has received U.S. DoD 5015.2 certification. The content management offering with fully integrated records management enables users to perform all records management activities via a Web browser, including...

Records management & compliance: making the connection: organizations must take a proactive and holistic approach to compliance that ensures the business, technological, and legal challenges of records management are addressed.(information management compliance)
May 1, 2004... At the Core This article * discusses the importance of a records management program to an organization * defines the concept of information management compliance (IMC) * examines the seven key elements of an IMC framework ...

Fun in the Southern California sun: Long Beach offers many creative ways to spend your time away from conference. Just don't forget your sunblock.
May 1, 2004... Nearly six miles of sandy beaches, sunshine, and ocean breezes beckon you to Long Beach, site of ARMA International's 49th Annual Conference and Expo, October 3-6, 2004. This year's conference will offer essential educational sessions...

Environmental scanning: radar for success: environmental scanning--the internal communication of external information about issues that may influence an organization's decision-making process--can identify emerging issues, situations, and potential pitfalls that may affect an organization's future.
May 1, 2004... At the Core This article * defines environmental scanning * explains why it is vital to an organization's strategic planning * describes the process involved in environmental scanning Organizations today face unprecedented...

KM & RIM: oil & water? Knowledge management (KM) and records and information management (RIM) have their differences, but there is also a lot of common ground. Why hasn't anyone noticed?(Knowledge Management, Records and Information Management)
May 1, 2004... At the Core This article * compares and contrasts KM and RIM * examines KM and RIM functions within an organization * discusses roles for RIM professionals to play in KM initiatives In the late 1990s, interest in...

In Search of Electronic Evidence.(Book Review)
May 1, 2004... These days, information management (IM) and information technology (IT) professionals are only too familiar with the litigation discovery process, its attendant difficulties and costs, and its electronic counterparts. For most, however, this...

An Integrative Document and Content Management Planning Model.(Book Review)
May 1, 2004... Today's organizations must manage recorded information in many formats, including paper documents, e-mails, images, drawings, and Web content. At the same time, the risks of mismanaging recorded information are high, and the need to 'align...