Information Management Journal articles from March 2005

Information Management Journal archives from March 2005

Finding common ground.(A Message from the Editors)(Editorial)
March 1, 2005... Last fall, the International Council on Archives held its quadrennial congress in Vienna, Austria. It offered a rare opportunity to see and hear firsthand of the growth of records management in much of the world outside North America, the...

UN report ranks e-gov readiness.(News, Trends & Analysis)(Brief Article)
March 1, 2005... Between 85 percent and 92 percent of all countries now provide government databases, laws, policies, and other documents online, according to the UN Global E-government Readiness Report 2004, recently published by the United Nations. ...

American history online.(News, Trends & Analysis)(newspaper and periodical collections)(Brief Article)
March 1, 2005... Within a few years, anyone with an Internet connection will be able to access millions of pages from old U.S. newspapers. In 2006, the National Digital Newspaper Program will make available the first batch of what will eventually include 30...

Group recommends road map to national health information network.(News, Trends & Analysis)
March 1, 2005... A group of 13 health and IT organizations recently provided the Bush administration with recommendations for a road map to a U.S. health information network. The group's report suggests the principles that should guide the creation of such a...

Employees not receiving critical training, study says.(News, Trends & Analysis)(Brief Article)
March 1, 2005... Experts say project management, leadership, and communication skills are critical for information technology (IT) managers. But many employees are not receiving formal education in these areas, according to a national poll conducted by an...

Google to digitize library collections.(News, Trends & Analysis)
March 1, 2005... A new project from Google Inc. will allow Internet users to visit some of the world's most prestigious libraries without leaving their homes. The search engine giant has announced a partnership with five university and public libraries to...

South Korea, Vietnam launch e-gov initiatives.(News, Trends & Analysis)(Brief Article)
March 1, 2005... South Korea's large community of foreign residents will soon be able to access government services online. The plan, called "e-government for foreigners (G4F)" will be available to both businesses and individuals by 2007. Vietnam also is...

South Dakota bill may restrict access to vital record.(News, Trends & Analysis)
March 1, 2005... The days of unfettered public access to vital state records may be numbered in South Dakota. A bill before the state's Senate Health Committee would limit access to birth, death, marriage, and divorce records. Only family members and a few...

Scientists developing software to scan Arabic documents.(News, Trends & Analysis)(Brief Article)
March 1, 2005... CNN.com reports that computer scientists are developing software to scan Arabic documents, including handwritten ones, for specific words and phrases. The software should expand access to modern and ancient Arabic manuscripts as well as help...

FBI dumps information-sharing software.(News, Trends & Analysis)
March 1, 2005... A $170 million computer overhaul intended to give Federal Bureau of Investigation (FBI) agents and analysts an instantaneous, paperless way to exchange information about criminal cases and terrorism threats is going back to the drawing board...

Businesses, banks must protect consumer records, U.S. says.(News, Trends & Analysis)
March 1, 2005... The U.S. Federal Trade Commission (FTC) has issued its final rule on the proper disposal of consumer report information and records under the Fair and Accurate Credit Transactions Act of 2003 (FACTA) and the Fair Credit Reporting Act (FCRA)....

Ohio government officials must comply with public records laws or face fine.(News, Trends & Analysis)(Brief Article)
March 1, 2005... Government officials in Ohio soon may be required to take classes on the state's public records laws and face a $250-a-day penalty for noncompliance under a proposed bill. The bill requires that government offices have written public...

FTC issues final CAN-SPAM rules.(News, Trends & Analysis)(United States. Federal Trade Commission)(Controlling the Assault of Non-Solicited Pornography and Marketing Act of 2003)
March 1, 2005... The U.S. Federal Trade Commission (FTC) has issued its final regulations specifying what constitutes an e-mail with "commercial primary purpose." The CAN-SPAM Act, which took effect January 1, 2004, required the commission to issue regulations...

How is SOX affecting small businesses?(News, Trends & Analysis)(Sarbanes-Oxley Act)(Brief Article)
March 1, 2005... U.S. Securities and Exchange Commission (SEC) Chairman William H. Donaldson recently announced the creation of an advisory committee to examine the impact of the Sarbanes-Oxley Act and other federal securities laws on smaller public companies....

European Commission approves personal data safeguards.(News, Trends & Analysis)(Brief Article)
March 1, 2005... The European Commission has approved a new set of standard contractual clauses businesses can use to ensure adequate safeguards when personal data is transferred from European Union (EU) countries to non-EU countries. The new clauses will...

ID thief gets 14 years.(News, Trends & AnalysisIdentity theft)(identity theft)(Brief Article)
March 1, 2005... A computer helpdesk employee who took part in the world's largest identity theft case has been sentenced to 14 years in a U.S. prison. Philip Cummings pleaded guilty to charges of fraud, conspiracy, and wire fraud in September 2004. He was...

Managing Web records is critical, NARA says.(News, Trends & Analysis)(National Archives and Records Administration)
March 1, 2005... The National Archives and Records Administration (NARA) is advising webmasters and records managers to reuse their IT system risk assessments to establish records management controls. NARA also recommends performing a risk mitigation to ensure...

The world is watching: can the U.S. and Western European regulatory environment help predict future global initiatives?(Analyst View)
March 1, 2005... Regulatory compliance is no longer a new concept, especially in the United States. It is one of today's most popular buzzwords and a topic that is in the forefront of many business and IT professionals' minds. American companies are intimately...

Stellent is 5015.2 certified.(New Products & Industry Announcements)(software industry)(Brief Article)
March 1, 2005... Stellent Inc.'s records management solution has received U.S. DoD 5015.2 STD Chapter 4 certification for the management of classified records. Stellent demonstrated that its records management technology could define and manage classification...

Intelligent Chart Capture for health care.(New Products & Industry Announcements)
March 1, 2005... SolCom's Intelligent Chart Capture methodology eliminates the need for bar codes or separator pages by training itself to identify the document types and sort the information accordingly for import into an electronic health record. The...

MBM introduces lockable document containers.(New Products & Industry Announcements)
March 1, 2005... MBM Corp.'s lockable document containers keep documents secure until they are ready to be shredded. Featuring lockable cabinet doors, these heavy-duty steel boxes have a paper capacity of 28 gallons or 36 gallons. They comply with NFPA...

Disintegrator built for field deployment.(New Products & Industry Announcements)
March 1, 2005... Security Engineered Machinery's Model 3 Disintegrator system is bolted to a solid metal base frame with fork pockets that allow it to be picked up and moved by a forklift. The sys tern includes a Model 3 Disintegrator capable of destroying up...

Evoke, similarity systems integrate software.(New Products & Industry Announcements)(Evoke Software Corp.)(Similarity Systems)(Brief Article)
March 1, 2005... Data discovery and profiling software provider Evoke Software Corp. and Similarity Systems--a business-focused, data-quality solutions supplier announced a strategic partnership to integrate their products. The integration of Evoke Axio and...

Haley systems launches rules management tool.(New Products & Industry Announcements)
March 1, 2005... HaleyAuthority 5.0, a business rules management tool for both .NET and lava environments, empowers users to develop applications collaboratively while eliminating two of the five steps in changing rules when business conditions change and...

Vasont integrates with Microsoft Infopath.(New Products & Industry Announcements)
March 1, 2005... Vasont Systems has integrated its content management system with Microsoft InfoPath, a forms-based data collection solution. Vasont is a single-source content management system that enables users to store multilingual content for multi-channel...

Open Text offers unified platform.(New Products & Industry Announcements)
March 1, 2005... Open Text Corp. has released Livelink Touchpoint, a collaboration platform that is the first to unify Web conferencing, blogs, team workspaces, instant messaging, and the ability to see the online presence of others into a single, seamless...

Records management and archives: finding common ground: today there is increasing integration of records management and archives in the workplace. But can the question of ownership be resolved?
March 1, 2005... Of all the changes in the turbulent environment of records management, perhaps none has had greater effect over the past decade than information and communication technologies (ICTs). This has prompted many leaders in records management and...

Records managers in the global business environment: the role of the records manager has evolved over time along with the technologies used to collect, manage, and preserve records.
March 1, 2005... The records manager's role has evolved from the Stone Age to the Digital Age, driven by changes in information technology, storage media, recordkeeping regulations, and the globalization of business practices. Records have existed since...

Know when to hold 'em, when to destroy 'em: based on recent court decisions, companies must follow minimum guidelines to ensure their retention schedule and legal holds policy are effective and legally defensible.
March 1, 2005... In the aftermath of the Sarbanes-Oxley Act, concerns over discovery, spoliation, and what is considered pending or potential investigations or litigation have catapulted to the priority lists of most companies. After all, severe penalties,...

Managing business records and archives at the Getty Center: how four separate program areas worked together to develop an integrated records management and archives program.(Lessons Learned)
March 1, 2005... Founded in 1981, the J. Paul Getty Trust is composed of four distinct program areas that came together at one location for the first time in 1997 when the Getty Center (the "Getty") opened in Los Angeles on a dramatic hilltop site. With its...

Fostering a compliance culture: the role of The Sedona Guidelines: the guidelines offer a practical framework for organizations to reassess and amend existing codes of conduct, training programs, and corporate policies and procedures to create a culture of compliance.(Setting Standards)
March 1, 2005... Management of electronic information and records must reflect requirements emanating from the litigation process. This has become as much an area of focus in compliance efforts as accurate financial reporting, avoidance of employee misconduct,...

A national response to ISO 15489: a case study of the Jamaican experience: a group of records management professionals in Jamaica joined forces to determine how they could best use ISO 15489, the international records management standard, to advance RIM.(Global Outlook)(records and information management)
March 1, 2005... Because of its colonial history, Jamaica has had a strong culture of recordkeeping-and here "recordkeeping" was taken literally, as there were few or no efforts at retention scheduling. This culture allowed the volume of records to grow to such...

Conducting an information audit.(Information Auditing: A Guide for Information Managers)(Book Review)
March 1, 2005... Managers and executives are asking more records management questions than ever before: * Do we know that our information management procedures are in compliance with Sarbanes-Oxley? * With what other legislation or regulations do we...