Information Management Journal articles from January 2005

Information Management Journal archives from January 2005

Perspectives on managing electronic records.(In focus: a message from the editors)
January 1, 2005... As we welcome in a new year, this is an opportune time to look ahead. What can we expect from this new year with regards to how we manage our records and information? One thing is certain, electronic records management will continue to require...

Is the U.K. ready for FOI?(Up front: news, trends & analysis)(Freedom of Information Act)
January 1, 2005... On January 1, 2005, the U.K.'s Freedom of Information Act took effect, giving the public the right to ask questions of more than 100,000 government bodies, including schools, hospitals, and civil service departments. But the public may not be...

Vatican library tags books.(Up front: news, trends & analysis)(Brief Article)
January 1, 2005... The Vatican Library is going high-tech. Two million of the Vatican Library's 40 million-piece collection, including 1.6 million books and centuries-old manuscripts, will be tagged with radio frequency identification (RFID) chips, allowing...

15 nations unite to fight spam.(Up front: news, trends & analysis)
January 1, 2005... Representatives from several worldwide legislative and governmental bodies recently met in London to discuss how to crack down on spam. Fifteen countries signed the "London Action Plan on Spam," the first product of the anti-spam...

Google brings search to the desktop.(Up front: news, trends & analysis)(Google Desktop Search)
January 1, 2005... Everyone who uses a computer today must manage, organize, store, and then try to recall where they have stored their documents, photos, music, e-mails, and other files. Google hopes its latest invention--Google Desktop Search--just might...

What can a printer reveal.(Up front: news, trends & analysis)(Brief Article)
January 1, 2005... Purdue University researchers have developed a method that will allow authorities to trace documents to specific printers, a technique law enforcement agencies could use to investigate counterfeiting, forgeries, and homeland security matters...

U.S. Justice Department releases Digital Evidence guidelines.(Up front: news, trends & analysis)(Brief Article)
January 1, 2005... The U.S. Department of Justice (DOJ) has released new guidelines, produced by the Technical Working Group for the Examination of Digital Evidence at the DOJ's National Institute of Justice, for collecting and handling electronic evidence. ...

Companies must manage IM, study says.(Up front: news, trends & analysis)(Instant messaging )
January 1, 2005... According to a recent Meta Group survey, instant messaging (IM) is used more often in the workplace for personal reasons than for business purposes. The report found that 57 percent of the people surveyed at 300 companies worldwide use IM...

SEC proposes evaluation of XBRL use.(Up front: news, trends & analysis)(United States Securities and Exchange Commission)(Extensible business reporting language)(Brief Article)
January 1, 2005... The U.S. Securities and Exchange Commission (SEC) has proposed to allow filings that include tagged financial information using extensible business reporting language (XBRL)--in addition to the required HTML or ASCII format filings--to its...

Electronic I-9 forms now allowed.(Up front: news, trends & analysis)(Employment Eligibility Verification form)(Brief Article)
January 1, 2005... On October 30, 2004, President Bush signed legislation allowing employers to complete and store electronically the Employment Eligibility Verification form, also known as the Form I-9. The law corrects a glaring anomaly in current federal rules...

British Library to Archive E-mails.(Up front: news, trends & analysis)
January 1, 2005... The British Library has started archiving e-mails and electronic data. In addition to the millions of books and paper documents the library now holds, digital documents will soon begin making their way into the library's storage, including...

U.S. companies not complying with E.U. Safe Harbor rules.(Up front: news, trends & analysis)(European Union)(Brief Article)
January 1, 2005... The European Commission says American companies are not complying with the Safe Harbor Agreement that it negotiated with the United States in 2001. More than 400 U.S. companies have signed onto the Safe Harbor Agreement indicating that they...

U.S. hands out technology grants for healthcare.(Up front: news, trends & analysis)(Brief Article)
January 1, 2005... U.S. Department of Health and Human Services (HHS) officials recently announced nearly $140 million in grants to promote the use of information technology, develop statewide and regional networks, and encourage collaboration in advancing the...

Improving Internet encryption.(Up front: news, trends & analysis)
January 1, 2005... Researchers at Harvard University, Boston University, and BBN Technologies reportedly have discovered a technology to make computer networks so secure that even the simplest attempts to eavesdrop will interrupt the flow of data and alert...

AOL offers two-factor authentication.(Up front: news, trends & analysis)(America Online Inc.)(Brief Article)
January 1, 2005... The next time America Online (AOL) subscribers log into their account, they may need more than their password. With a new, optional log-on service, AOL has become the first major U.S. online business to offer customers a second layer of...

FDA okays implanted chip for health care.(Up front: news, trends & analysis)(United States Food and Drug Administration)
January 1, 2005... The U.S. Food and Drug Administration (FDA) recently approved an implantable computer chip that can pass along a patient's medical details to doctors, providing easy access to individual medical records. Applied Digital Solutions, which...

AIIM study reveals ECM drivers.(Up front: news, trends & analysis)(Association for Information and Image Management)
January 1, 2005... AIIM International's biannual survey of current and potential end users of enterprise content management (ECM) technologies reveals that 60 percent are still in the early stages of understanding ECM. ECM refers to the technologies used to...

IT security in demand.(Up front: news, trends & analysis)(Information technology)(Brief Article)
January 1, 2005... According to a recent IDC survey, the number of computer security specialists will grow three times faster than the IT field as a whole. The survey of more than 5,000 information security managers worldwide indicated that the numbers of...

Controlling your documents: Consider the merits of starting out with straightforward document management as a way to socialize good document practices, providing a realizable path to electronic records management.(Analyst View)
January 1, 2005... For many organizations, it is simply too ambitious to steamroll ahead with an enterprise-wide technology deployment for electronic records management (ERM) and hope to succeed. That is because most organizations have general information...

Laserfiche, OmniRIM Partner.(Market place: new products & industry announcements)(OmniRIM Solutions Inc.)(Brief Article)
January 1, 2005... Laserfiche will partner with records management software developer OmniRIM Solutions Inc. to create a comprehensive solution for managing the life cycle of physical and electronic documents, including e-mail, photos, and scanned records....

FileNet launches ECM platform version 3.0.(Market place: new products & industry announcements)(Brief Article)
January 1, 2005... FileNet Corp.'s P8 3.0 platform now offers XML Web service-based access to provide a new level of platformindependent connectivity and interoperability. The company says this is the first fully Web service-enabled enterprise content management...

Livelink server tackles content challenges.(Market place: new products & industry announcements)(Brief Article)
January 1, 2005... Open Text Corp.'s Livelink Collections Server Version 10 features specialized document collection and search capabilities for libraries, archives, research institutions, and other organizations managing large stores of valuable historical,...

Captaris acquires IMR.(Market place: new products & industry announcements)(Brief Article)
January 1, 2005... Business information delivery solutions provider Captaris Inc. has purchased Information Management Research (IMR) Inc., an archiving and records management so,rare vendor, for $26.5 million in cash. IMR's Alchemy product line helps...

IBM unveils data-storage product line.(Market place: new products & industry announcements)(Brief Article)
January 1, 2005... IBM offers a new family of data-storage products, DS6000 and DS8000, that provide 12 times more storage for a similar price than the previous generation. The largest machine can store about 192 trillion bytes--nearly 10 times the text in all...

Workshare solution reduces metadata risks.(Market place: new products & industry announcements)(Brief Article)
January 1, 2005... Workshare Protect 3.0 automatically tracks metadata--hidden information in Microsoft Office documents, such as tracked changes, built-in properties, comments, smart tags, hyperlinks, and footnotes--to give companies greater control over their...

Proteris solution blocks spam and viruses.(Market place: new products & industry announcements)(Brief Article)
January 1, 2005... Proteris Group's SecurEmail spare and virus-blocking program effectively catches 99.8 percent of spare and 100 percent of viruses while offering a flexible, customizable platform. Intended for small to mid-sized businesses, the hosted...

Kofax software integrates in DocuWare.(Market place: new products & industry announcements)(Brief Article)
January 1, 2005... The Kofax Virtual ReScan (VRS) software has been certified by DocuWare, allowing the image processing solution to be seamlessly integrated with DocuWare. The integration adds functions for image processing to the document management system to...

The end of the ostrich defense: While it did not set new precedents or change the world, Zubulake v UBS Warburg signals a big shift--rational analysis is at least entering the realm of electronic records and the courts.
January 1, 2005... The information management world has been much abuzz of late over a series of interlocutory orders in the case of Zubulake v. UBS Warburg. Since the filing of the case in 2002, federal judge Shira Scheindlin of the Southern District of New...

Zubulake: The real issues.(Cases of electronic discovery and data recovery)
January 1, 2005... The Zubulake case shows that judges are becoming savvier about electronic discovery and data recovery, which means organizations may have difficulty claiming undue burden for discovery of poorly managed electronic records In many ways the...

Controlling the risks of content publication: Content management is the responsibility of all functional areas in an organization, but IT and records management should share managerial responsibility.(Information technology)
January 1, 2005... Colorado v. Kobe Bryant, the recent high-profile court case involving National Basketball Association star Kobe Bryant highlights some of the pitfalls inherent in poor content management. The criminal case stems from a 20-year-old woman's...

OSD: the future of storage: object-based storage device (OSD) technology promises to change forever the enterprise architecture world by making upgrades easier and more affordable.(Tech Trends)
January 1, 2005... Enterprise architectures is the hot new term in information technology (IT) circles. It refers to a comprehensive system overview that includes the entire IT structure for an organization--including mainframes and permanent data storage, along...

Integrating archives, records, and research: Consumers Union/Consumer Reports has successfully integrated its records, archives, and research operations into the everyday business of the organization.
January 1, 2005... Effective management of resources is a challenge for all information professionals. A common thread shared by all organizations, at least among those that successfully manage their resources, is the ability to directly affect the business of...

Electronic records management on a shoestring: Three case studies: Developing and implementing a full-fledged, certified ERM system requires time, resources, and a big budget. But the records manager who takes low-cost, high-value steps can reach a successful outcome.(Lessons Learned)
January 1, 2005... Business entities, both private and public, have come to appreciate information as an asset, and they realize that it must be managed effectively to provide the maximum benefit to business efficiency and economy. However, resources for managing...

A primer for archivists.(In review: books, video's other resources)(Organizing Archival Records: A Practical Method of Arrangement & Description for Small Archives)(Book Review)
January 1, 2005... It is not uncommon for a librarian, records manager, public-relations coordinator, or administrator to find himself or herself assigned to create or maintain the institutional archives. It is also not uncommon that the first reactions of these...

Required reading for rim professionals--novices and supervisors.(Records and information management)(Records and Information Management: Fundamentals of Professional Practice)(Book Review)
January 1, 2005... This work is a welcome response to a long-standing need: an up-to-date, book-length introduction to records and information management (RIM). In addition to its currency, content, and scope, this work's value is enhanced by its being written by...