Information Management Journal articles from January 2004

Information Management Journal archives from January 2004

New technologies, new RIM challenges.(In focus: a message from the editor)
January 1, 2004... Isn't technology grand? Despite the challenges, costs, and occasional hiccups, consider where we might be without it. This issue of The Information Management Journal takes a look at a few new technologies, products, and trends. You may...

Confidential records: to share or not to share?(Up front: news trends & analysis)
January 1, 2004... Can foreign companies use U.S. courts to get information about American companies not available under the rules of foreign boards? American companies that conduct business overseas can be investigated at any time by agencies in other...

OMB releases privacy guidelines for federal agencies.(Up front: news, trends & analysis)
January 1, 2004... The Office of Management and Budget (OMB) released a guidance document designed to implement the privacy provisions of the E-Government Act of 2002. The guidance directs federal agencies to conduct reviews of how information about...

IM the focus of investigations.(Up front: news, trends & analysis)
January 1, 2004... IDC estimates that more than 400 million instant messaging (IM) accounts will be created by 2004, nearly half of them connecting businesses and consumers. Many businesses are increasingly using the technology--so much so that experts say...

Doctors, hospitals advised to keep records electronically.(Up front: news, trends & analysis)
January 1, 2004... According to the Washington Post, about 10 percent of physicians' offices, and even fewer hospitals, now use electronic medical records exclusively. But a recent report suggests this is not good enough. In "Patient Safety: A New Standard...

The myth of the paperless office.(Up front: news, trends & analysis)
January 1, 2004... The statistics are music to the ears of data-storage companies but a little scary for those who have to manage, organize, and retrieve information: In 2002, humans stored about 5 exabytes of new information on paper, film, optical, or...

E-government around the world.(Up front: news, trends & analysis)
January 1, 2004... Most of the world's nations have their own Web sites, but only 20 percent of people with Internet access use them, according to a 2003 U.N. World Report on the Public Sector. "E-Government at the Crossroads" reveals that 173 of the United...

Companies will spend more on RIM in 2004.(Up front: news trends & analysis)
January 1, 2004... Stringent new federal regulations on document retention and privacy as well the financial burden of new litigation-discovery rules, have sent Fortune 1000 companies scrambling to update their records and information management (RIM) programs....

Wanted: online privacy police.(Up front: news trends & analysis)
January 1, 2004... Posting your resume online may put your privacy at risk. According to a recent report by the World Privacy Forum, the Privacy Rights Clearinghouse, and the Electronic Privacy Information Center, online job-search firms are increasingly sharing...

CIO role is being "dumbed down," study says.(Up front: news trends & analysis)
January 1, 2004... Should chief information officers (CIOs) begin worrying about their jobs? A recent CIO magazine report, "The State of the CIO," shows that CIOs' roles within organizations are being diminished. The survey revealed the following: * The...

Survey assesses the State of information security worldwide.(Up front: news trends & analysis)
January 1, 2004... In 2004, security will become much more strategic as companies invest greater resources in developing strategy, defining architecture, and assessing risk, according to a worldwide study. The survey of more than 7,500 respondents, "The State...

President Bush signs law to can spam.(Up front: news trends & analysis)
January 1, 2004... Ferris Research says spare will cost U.S. businesses at least $10 billion in 2003. Nucleus Research estimates that companies lose $874 per employee annually in lost productivity alone due to spam. Spam now accounts for 40 to 60 percent of most...

Amazon.com's text search revolution.(Up front: news trends & analysis)
January 1, 2004... Amazon.com recently introduced a much-anticipated feature--"Search Inside the Book"--on its Web site that enables customers to search the entire text of electronic copies of books. The feature currently allows Amazon.com visitors to search and...

Shakespeare's will available online.(Up front: news trends & analysis)
January 1, 2004... In his last will and testament, dated March 25, 1616 (about one month before his death), William Shakespeare bequeathed his "second-best" bed to his wife. Anyone can now search and download the wills of Shakespeare, poet William...

The electronic records conundrum: today, everything from business e-mails to speeding tickets could potentially--and legally--be posted online for all to see with just a few mouse clicks.(On the edge: the use & misuse of information)
January 1, 2004... After losing their jobs, their health care, and their pensions and retirement fund savings, Enron Corp. employees probably never dreamed things could get worse. But in March 2003, the Federal Energy Regulatory Commission (FERC) released...

Crowley purchases Mekel Technology.(Market place: new products & industry announcements)
January 1, 2004... Crowley Micrographics announced it has purchased the assets, including inventory, of Mekel Technology Inc. from the HF Group. Terms were not disclosed. A new wholly owned subsidiary, Mekel Technology, has been formed by the co-owners of Crowley...

EMC to buy Documentum.(Market place: new products & industry announcements)
January 1, 2004... Data storage maker EMC recently announced it would buy software vendor Documentum for $1.66 billion to expand its document management software offerings. EMC will offer 2.175 shares of EMC common stock tar each share of Documentum common stock....

DocuLex releases electronic discovery software.(Market place: new products & industry announcement)
January 1, 2004... DocuLex's Discovery Cracker Suite 4.5 electronic document discovery software creates litigation databases with associated images, full-text files, and metadata from e-mail systems and electronic files. Other features include a Microsoft World...

Ability offers MS Office alternative.(Market place: new products & industry announcements)
January 1, 2004... Ability Plus Software's Ability Office is a powerful word processor, spreadsheet, database, fully integrated digital photo and image editor, and drawing module that allows users to manipulate images and create e-mail-friendly PDF files. Fully...

Iron Mountain launches consulting service.(Market place: new products & industry announcements)
January 1, 2004... Iron Mountain announced its Records Management Program Gap Analysis, a new consulting service that gauges the state of a company's existing records management program. The service quickly identifies risk areas and recommends the necessary...

Hyland and image process design partner.(Market place: new products & industry announcements)
January 1, 2004... Hyland Software, developer of integrated document management software and electronic document management solutions, has formed a partnership with Image Process Design (IPD), a provider of integrated imaging, workflow, process automation, and...

IMR introduces product for healthcare industry.(Market place: new products & industry announcements)
January 1, 2004... Information Management Research (IMR) introduces RecordCare, software that helps healthcare providers and payers achieve HIPAA compliance by converting paper-based records into a secure digital repository. RecordCare manages digital patient...

Xythos launches WebFile records manager.(Market place: new products & industry announcements)
January 1, 2004... Xythos Software's WebFile Records Manager (WRM) provides document classification and retention management that can be applied to both physical and electronic records. The software's 100-percent Web standard design allows simple integration with...

Innovations in information management technologies: thanks to sweeping new regulations and an investigatory climate in corporations worldwide, fine minds are turning their attention to solving--or at least salving--the difficulties associated with managing electronic records.
January 1, 2004... At the Core This article Examines three products that have records management implications: * EMC's Centera Compliance Edition * Princeton Softech's Active Archiving Solutions * Microsoft's Sharepoint Portal Server version...

E-mail, voice mail, and instant messaging: a legal perspective: an organization that uses messaging faces a legal landscape that urges, if not demands, a rational policy for managing messaging data.
January 1, 2004... At the Core This article * discusses e-mail voice mail and instant messaging as records from a legal perspective * provides examples of messaging restrictions and guidelines in the United States and worldwide * examines...

The digital tsunami: a perspective on data storage: to meet demands, organizations will need to increase today's storage offerings 10 times. But how will such dramatic increases be addressed by technology and systems in the next few years?
January 1, 2004... At the Core This article * examines current issues and future possibilities in data storage * compares alternative technologies for data storage * identifies existing and emerging technologies for data storage The rapid...

Can you understand me now? Soon records and information managers will be required to address the output of voice recognition systems as an integral part of their electronic records retention decisions.(Tech Trends)
January 1, 2004... At the Core This article * defines voice recognition technology * explains how the technology is used * discusses how voice recognition will impact records management "I would like to speak to a human being." "I am...

Mapping information flows: a practical guide: information mapping based on an organization's goals and objectives can help shift the information professional's natural bottom-up point of view to a top-down, strategic perspective and increase his or her perceived value.(Business Matters)
January 1, 2004... At the Core This article * defines information mapping and explains why it is important to map information flows * presents the five steps of the information mapping process * discusses how information mapping can help shift...

Crowley Micrographics announces: Crowley Micrographics acquires Mekel Technology, Houston Fearless and Extek product lines.(Press Release)
January 1, 2004... Frederick, Maryland--September 03, 2003--Crowley Micrographics, Inc. (Crowley) announced it has purchased of the assets, including inventory, of Mekel Technology, Inc. (Mekel) from the HF Group. Terms of the acquisition, which was completed and...

A primer on cyber evidence and its use in litigation.
January 1, 2004... TITLE: Essentials of Electronic Discovery: Finding and Using Cyber Evidence AUTHORS: Joan Feldman ISBN: 1-888075-09-0 PUBLISHER: Glosser LegalWorks PUBLICATION DATE: 2003 LENGTH: 278 pages PRICE: $195 U.S. SOURCE: www.legalwks.com These...

New offerings.
January 1, 2004... Records Management in the Legal Environment: A Handbook of Practice and Procedure Jean Bare CRM; Beth Chiaiese, CRM; and Lee R. Nemchek, CRM An indispensable practical guide for legal practitioners, Records Management in the Legal...

Information management overview materials: fundamental series packages at discounted prices!
January 1, 2004... Fundamental Series I Package This package is a must-have for new information managers or those who want to brush up on their information management knowledge. Buy as a package and save 20% off the list price! Includes these classic...

Knowledge management.
January 1, 2004... Knowledge Management: A Manager's Briefing William Saffady Combining tutorial material with recommendations for action, this briefing encourages information managers to take a leadership role in their organization's knowledge management...

General RIM resources.
January 1, 2004... Sample Forms for Archival and Records Management Programs ARMA International and Society of American Archivists This invaluable new resource includes more than 200 sample forms and policies from which users may choose and customize to meet...

Sector specific.
January 1, 2004... LEGAL RIM Records Management in the Legal Environment: A Handbook of Practice and Procedure Jean Barr, CRM; Beth Chiaiese, CRM; and Lee R. Nemchek, CRM An indispensable practical guide for legal practitioners, Records Management in...

Standards.
January 1, 2004... Alphabetic Filing Rules, 2nd Ed. (ANSI/ARMA 1-1997) ARMA International Standards Filing Systems Task Force This accredited American national standard covers the standard rules for alphabetical filing, with each rule described and...

Electronic records.
January 1, 2004... E-Mail Rules: A Business Guide to Managing Policies, Security, and Legal Issues for E-Mail and Digital Communication Nancy Flynn and Randolph Kahn, Esq. All companies rely on e-mail as a critical business tool, but few have considered...

Technology implementation/storage.
January 1, 2004... Imaging Professional (Version 2) The Imaging Professional research product on CD-ROM is a comprehensive project planning and management resource tool providing more than 1,000 pages of the content, methodologies, and approach needed for...

Retention issues.
January 1, 2004... Electronic Records Retention: New Strategies for Data Life Cycle Management David O. Stephens, CRM, CMC, FAI, and Roderick C. Wallace, CRM Building on their 1995 groundbreaking book on electronic records retention, David Stephens and...

Legal issues.
January 1, 2004... The Sarbanes-Oxley Act: Implications for Records Management John Montana, J.D.; J. Edwin Dietel, J.D.; and Cristine Martins, J.D. This goal of this publication is to aid readers in the development of programs and methods needed to...

Contingency planning.
January 1, 2004... Emergency Management for Records and Information Programs Virginia A. Jones, CRM, and Kris E. Keyes Updated to better address electronic records, as well as salvage and recovery procedures, this essential guide will help you prepare for...

Filing basics.
January 1, 2004... Organize Your Office: A Small Business Survival Guide to Managing Records Teri Mark, CRM This survival guide incorporates professional records management principles in teaching small business owners--those with fewer than 20...

Commonwealth Films Inc.--training videos.
January 1, 2004... ARMA members receive a 10% discount (which is reflected in the member price) when they purchase Commonwealth videos through ARMA. Videos are also available for preview by contacting Commonwealth Films directly at www.commonweahhfihns.com or by...

Management issues.
January 1, 2004... Cost Analysis Concepts and Methods for Records Management Projects William Saffody An important part of planning records management activities is identifying, categorizing, and evaluating projected expenses. Cost Analysis Concepts...

Professional development.
January 1, 2004... Advanced Records and Information Management--A Home Study Course David O. Stephens, CRM, CMC, FAI This course is designed to assist the self motivated student of information and records management in gaining knowledge about the...